Tenant and Leasing Administrator

Short Job Description: 

Our client, a property asset management company based in Tokai, Cape Town in the Western Cape, with operations across South Africa, is looking to hire a Tenant and Leasing Administrator. The incumbent will be required to assist with a current project on a fixed term contract for about 2 - 3 months, depending on the project completion.

Job posting date: 
Tuesday, October 1, 2019
Job Type: 
Graduate placement
Required skills: 
Required Qualification: 
A degree in Law, Property Management, Business Administration, or any related qualification.
Required computer skills: 
Computer Literate
Microsoft Office
Microsoft Outlook
Remuneration in ZAR: 
R50.00 per hour.
Remuneration term: 
Full Job Description: 

The duration of the incumbent's contract will be determined by the project completion date. It is envisaged that the project should be completed with 2 - 3 months. The company culture is one of ownership, accountability, teamwork and active participation in upliftment of the communities in which they operate.

Duties and Responsibilities:

  • Recover turnover documentation and figures from tenants;
  • Liaise with tenants, centre managers and portfolio managers to recover turnover figures;
  • Record accurate turnover data on the property management system;
  • Conduct turnover data audits;
  • Recover FICA documentation from tenants and ensure FICA documentation complies with guidelines set out by the Legal and Compliance Manager;
  • Audit existing FICA data recorded on MDA;
  • Import data to MDA and scan documents in order to attach them to tenant records on MDA;
  • Ensure that FICA documentation is stored correctly and catalogued in the electronic and hardcopy filing system and is updated and current;
  • Provide administrative support to Leasing Administration Manager to ensure that FICA activities are recorded accurately and in a timely manner to support external reporting requirements;
  • Assistance with general tenant related queries and administration set by the Legal and Compliance Manager and Legal Advisor;

Key Performance Indicators:

  • Satisfaction of Job Requirements;
  • Quality of work: Attention to detail, accuracy, thoroughness and effectiveness;
  • Flexibility : ability to perform under pressure and to handle multiple assignments;
  • Dependability: the ability to complete assignments on time and to carry out instructions;
  • Interpersonal skills: the extent to which the employee is cooperative, considerate and tactful when dealing with supervisors and subordinates;
  • Communication skills: the ability to express thoughts clearly and concisely;
  • Initiative : Setting own constructive work practises and creating own procedures.
South Africa
Which province(s) does this job apply to: 
Western Cape
Tokai, Cape Town

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